Privacy Policy

Type of website: Recruitment & Payroll Services
Effective date: [Insert Updated Date]

www.rosewoodtradesmen.com (the “Site”) is owned and operated by Rosewood Tradesmen Ltd. Rosewood Tradesmen Ltd is the data controller and can be contacted at:

📧 Email: info@rosewoodtradesmen.com
🏢 Address: Davenport House, 16 Pepper Street, Glengall Bridge, London, E14 9RP

You may also contact us through the feedback form available on our Site.

1. Purpose

This Privacy Policy explains:

• What personal data we collect

• How we use that data

• Who we share it with

• Your rights under data protection law

• Our cookie policy

This Privacy Policy applies alongside our Terms & Conditions.

2. GDPR Compliance

For users in the UK and EU, we adhere to the UK GDPR and the Data Protection Act 2018, and where applicable, the EU GDPR.

We have not appointed a Data Protection Officer, as we are not required to do so under Article 37 of the GDPR.

3. Legal Basis for Processing

We process personal data under the following legal bases:

1. Consent – where you have agreed for us to process your data (e.g., submitting a CV or registration form).

2. Legitimate Interests – such as placing candidates in jobs, registering workers for CIS payroll, and communicating with clients.

3. Contract – to fulfil an agreement with you (e.g., processing payroll). If you do not provide necessary information, we cannot supply work or make payments.

4. Legal Obligation – where processing is required by law (e.g., right-to-work checks, HMRC reporting).

4. Personal Data We Collect

We only collect information relevant to our recruitment and payroll services. This may include:

• Full name, date of birth, gender, and contact details (phone, email, address)

• CV, work history, and qualifications

• Right-to-work documentation (passport, visa, etc.)

• National Insurance Number and Unique Tax Reference (UTR)

• Payment and bank account details

• Next of kin/emergency contact details

• Communications between you and Rosewood Tradesmen Ltd

We collect this data when you complete our registration form, apply for a role, or engage with our services.

5. How We Use Your Data

We use personal data to:

• Match workers with suitable job opportunities

• Verify right-to-work and compliance checks

• Register and process workers under the CIS payroll scheme

• Communicate with clients and candidates

• Process timesheets and payments

• Comply with legal obligations (HMRC, employment law, etc.)

6. Who We Share Data With

We do not sell personal data. We may share your data with:

• Clients (construction companies) where you are being considered or engaged for work

• HMRC and other regulatory bodies (for tax and compliance purposes)

• Our employees who require access to fulfil their duties

• Third-party service providers (e.g., payroll processing, IT services), subject to confidentiality agreements

We may also disclose data where required by law, legal proceedings, or in the event of a company sale/transfer.

7. Data Retention

We keep personal data only as long as necessary for recruitment, payroll, or compliance purposes. Typically:

• Candidate records: up to 2 years after last activity

• Payroll and tax records: minimum 6 years (legal requirement)

We will securely delete or anonymise data when no longer required.

8. Data Security

We use secure servers and encryption to protect personal data. Access is restricted to authorised employees under confidentiality agreements.

While we take all reasonable measures, no system is 100% secure. We cannot guarantee security beyond what is reasonably practicable.

9. Your Rights

Under GDPR, you have the right to:

• Be informed about how your data is used

• Access your data

• Request correction of inaccurate data

• Request erasure (where legally possible)

• Restrict or object to processing

• Request data portability

To exercise your rights, contact:

📧 info@rosewoodtradesmen.com
🏢 Davenport House, 16 Pepper Street, Glengall Bridge, London, E14 9RP

10. Children

We do not knowingly collect data from anyone under 16 years of age. If such data is discovered, it will be deleted immediately.

11. Cookies

Our Site uses cookies to improve user experience. Cookies may:

• Remember your preferences and login details (functional cookies)

• Help us analyse site traffic (analytical cookies)

You may disable cookies in your browser, but this may reduce functionality.

12. Changes to this Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Effective Date.”

13. Complaints

If you are unhappy with how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

14. Contact Information

If you have any questions or requests, contact our Privacy Officer:

📧 info@rosewoodtradesmen.com
🏢 Davenport House, 16 Pepper Street, Glengall Bridge, London, E14 9RP