Privacy Policy
Privacy Notice
Rosewood Tradesmen Ltd
At Rosewood Tradesmen Ltd, we are committed to safeguarding your personal information and ensuring it is processed responsibly and transparently.
This privacy notice explains how we collect, use, store and protect personal data when individuals register with us, interact with our services or communicate with our organisation.
We process personal data in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.
This notice applies to individuals who register as workers, contractors or service providers through Rosewood Tradesmen Ltd.
What is Personal Data?
Personal data is any information that relates to an identified or identifiable individual. This includes information that can identify someone directly, such as a name, or indirectly when combined with other information.
As part of providing recruitment, contractor and payment services within the construction industry, it is necessary for us to collect and process certain personal data.
Personal Information We Collect
When you register with us or provide services through us, we may collect and process the following categories of information:
Identity Information
Full name
Date of birth
National Insurance number
Unique Taxpayer Reference (UTR) number
Contact Information
Residential address
Email address
Telephone number
Financial Information
Bank account details for the purpose of processing payments
Employment and Professional Information
Work history and professional experience
Qualifications and certifications relevant to your trade
Compliance Documentation
Where required, we may request documentation to verify your right to work in the United Kingdom and confirm your eligibility to provide services.
If you operate through a limited company or partnership, we may also collect limited business-related information required for payment and tax compliance purposes.
How We Use Your Personal Data
Your personal information is used to enable us to provide our services and meet legal obligations.
Worker Registration
To create and maintain your record within our systems.
Identity and Compliance Checks
To verify your identity and confirm eligibility to work within the United Kingdom.
Payment Processing
To process payments for services provided, including applying deductions where required under the **Construction Industry Scheme administered by HM Revenue & Customs.
Work Placement
To match workers with construction clients and communicate potential job opportunities.
Legal and Regulatory Compliance
To comply with statutory obligations, including tax reporting and regulatory record keeping.
Internal Administration
To maintain operational records, conduct internal audits and ensure compliance with applicable laws.
Lawful Basis for Processing
Under the UK General Data Protection Regulation, organisations must identify a lawful basis for processing personal data.
Rosewood Tradesmen Ltd relies on the following lawful bases:
Contractual necessity
Processing is necessary in order to enter into or fulfil agreements relating to work placements or services.
Legal obligation
Certain information must be processed to comply with legal or regulatory requirements, including tax reporting obligations.
Legitimate interests
We may process information where it is necessary for the effective operation of our business, provided that these interests do not override the rights and freedoms of individuals.
Consent
Where appropriate, we may rely on consent for specific activities such as marketing communications.
Sharing Your Information
We may share personal data with third parties where it is necessary to deliver our services or comply with legal obligations.
These organisations may include:
Construction companies or clients seeking workers
Payroll or payment processing providers
Professional advisers such as accountants
Government bodies or regulators where disclosure is required by law
We ensure that any organisation receiving personal data from us is required to handle it securely and in accordance with applicable data protection laws.
International Data Transfers
In the ordinary course of business, we do not transfer personal data outside the United Kingdom.
If it becomes necessary to transfer personal data outside the UK or the European Economic Area, we will ensure that appropriate safeguards are implemented to maintain an equivalent level of protection.
Data Retention
We will retain personal information only for as long as necessary to fulfil the purposes for which it was collected.
Certain records must be retained for statutory reasons. For example, financial and tax records relating to payments may be retained for up to six years in line with requirements set by HM Revenue & Customs.
When personal data is no longer required, it will be securely deleted or anonymised.
Your Data Protection Rights
Individuals have a number of rights under data protection legislation.
These include the right to:
Be informed about how personal data is used
Request access to personal data held about them
Request correction of inaccurate or incomplete information
Request deletion of personal data where appropriate
Restrict or object to certain types of processing
Withdraw consent where processing is based on consent
Please note that certain rights may be restricted where data must be retained to comply with legal obligations.
Data Security
Rosewood Tradesmen Ltd takes the security of personal data seriously and implements appropriate technical and organisational measures to protect information from unauthorised access, misuse, loss or disclosure.
Access to personal information is restricted to authorised personnel who require it for legitimate business purposes.
Personal Data Breaches
We maintain procedures to detect, investigate and respond to suspected personal data breaches.
Where required by law, we will notify affected individuals and the appropriate regulatory authority without undue delay.
Complaints
If you have concerns about how your personal information is handled, you can contact us at:
Email: info@rosewoodtradesmen.com
If you remain dissatisfied with our response, you have the right to lodge a complaint with the UK’s data protection regulator, the Information Commissioner’s Office.